AMENDED AND RESTATED BYLAWS AND GUIDELINES OF MID CAROLINAS TRES DIAS

BYLAWS and GUIDELINES

of

MID CAROLINAS TRES DIAS

ARTICLE I – SECRETARIAT

1. Purpose:  To plan, guide and execute all activities related to conducting the MCTD Weekend and directly related activities.

                 Activities are identified as Pre-Weekend, Weekend, and Post-Weekend, approving policy, communicating with the

                 membership, and fiscal responsibility.

2. Meetings:
1. Secretariat shall hold regular meetings at least six times during each operating year.  Special meetings can be called by the
2. Executive Committee of Secretariat or by written petition of 10% of the active membership.
2. A quorum shall be seven active Voting Members.
3. The Annual Meeting shall be held each April (See Article I, Item D.3.).

3. Membership:

1. A Pescadore (see Article III of the Constitution) who meets the qualifications of becoming a MCTD team member (as listed in these Bylaws and in the “Policies and Procedures of Mid Carolinas Tres Dias”) may become an active Voting Member of Secretariat by attending two Secretariat meetings within six months of each other and by making a statement to Secretariat of his/her intent to become a Voting Member and to abide by the “Essentials of Tres Dias”, the “MCTD  Constitution”, the “Bylaws and Guidelines of MCTD”, and the “Policies and Procedures of MCTD”.

            2.    The Secretary shall maintain an attendance list and a list of active Voting Members.

3.  Termination of Membership

     a.       An active Secretariat member may, upon his/her verbal or written request to an officer of the Secretariat, ask to have

          his/her name removed from the active Secretariat list at any time.

               b. An active member of the Secretariat who has not attended a regular Secretariat meeting for twelve consecutive months

                   automatically excludes himself/herself from membership in the Secretariat.  However, should that person desire to again

                    become an active member of the Secretariat, he/she may do so by following the procedure stated in Bylaw Article I,

                    Item C.1..      

1        

                                      c.  An active Secretariat member can have his/her membership terminated by the Secretariat for cause.  If the

                  Secretariat, after following the process prescribed in Matthew 18:15, determines that the Secretariat member continues to

                  conduct himself/herself in a manner which contradicts the MCTD Statement of Belief and/or which violates the

                  Qualifications for Leadership, which are stated in Article II, such member may have his/her membership terminated.

                d.      A request for removal of a name from the active Secretariat member list for any of the above reasons can be made at any

                     Secretariat meeting.  A two-thirds (2/3) majority vote of those active members present will constitute an acceptance of

                     the request for removal. The minutes of that Secretariat meeting will reflect said request and approval.  A follow-up

                     letter indicating the acceptance of the request will be sent to the removed member by the Secretary.

                e.       Removal for cause, of any Secretariat member, officer, committee chairman, Spiritual Director or committee member.

i.         When it has become apparent that a Secretariat member, officer, committee chairman, Spiritual Director, or committee member has failed to properly perform the duties of the office to which that person was elected or appointed and ratified, such person may be removed from his/her position after charges have been brought by a member of Secretariat, an appropriate hearing has been held, and a vote has been taken which follows a procedure more fully described below.

ii.       Reasons for bringing charges against an incumbent in office (which for the purpose of this section, shall also include Secretariat member, Secretariat officer, committee chairman, Spiritual Director, or committee member) shall include, but not be limited to, the failure to perform the function for which that person was elected or appointed and ratified, or whether the failure relates to malfeasance of office, conduct contrary to the guidelines stated in Scripture for holy living and Christian leadership (see Article II, Qualifications for Leadership), or whether the person refuses to accept the oversight and supervision of the Secretariat (including through its delegation of certain matters to the Policy Committee) and becomes insubordinate or creates divisiveness within the Mid Carolinas Community.

iii.      In the spirit of Matthew 18:15, the person making the charge shall go to the person against whom the charge is being made and state the charge clearly.  Hopefully, the matter can be settled at that time (and no further action will be required).

iv.     If the matter cannot be settled one on one, the person making the charge shall then bring a Secretariat member (or a Spiritual Director) and request a meeting with the person the charges are being made against.  If the matter cannot be settled at this meeting, or if the person refuses to meet with the parties, a special meeting of the Secretariat shall be called as soon as possible, in accordance with the established procedures.

2         

v.       At the Secretariat meeting, the person making the charges shall give a detailed explanation of such charges.  The person the charges are being brought against shall have an opportunity to respond.  If the person refuses to respond or refuses to attend the meeting, a discussion of the matter shall take place among those present and a vote shall be taken regarding whether the person the charges are being brought against shall be removed from office or retained in office.  A two-thirds (2/3) vote of those in attendance and voting shall be required to remove the person from his/her position.

4. Operating Year, Elections & Vacancies:

1. The operating year shall commence on July 1^st and conclude on June 30^th of the next year.

2. In even numbered years, a three-member Nominations Committee appointed by the President and approved by Secretariat will present a slate of officers to Secretariat at the meeting prior to the Election of Officers.

a.       The slate shall be published for the Community to see at least one week prior to the election.

     b.      Nominations may be made from the floor by members.

3. Election of officers will take place at the Annual Meeting (in April) with those elected taking office the following July 1^st.

4. The officers of Secretariat shall be elected to a two-year term.  Officers can succeed themselves in a specific office.  However, since development of Christian leaders is a major purpose of Tres Dias, it is recommended that they do not succeed themselves (this does not apply to incumbents who are filling unexpired terms).   

5. In the case of a vacancy in the Presidency, the Vice President shall become the President.

6. In the case of any other vacancy, the President, after consultation with the Executive Committee, shall appoint an interim officer until the next regular election of officers is held.  Confirmation of a Presidential appointment shall occur at the next regular meeting of Secretariat.

3    

ARTICLE II – QUALIFICATIONS for LEADERSHIP

                Being a Christian organization, Mid Carolinas Tres Dias shall establish and maintain high moral standards for all persons

                involved in the leadership of the organization.  Therefore, any person who desires to participate in leadership (as an

                officer or member of Secretariat, any of its committees, and as a Rector or member of any Tres Dias team), such person

                shall declare that:

           He or she is living a life that is not in a state of rebellion against God.  A state of rebellion against God can best be described

           as an unrepentant, open and active participation in or advocacy of activities contrary to the commands (for example, “The

           TEN COMMANDMENTS”) and guidelines in *Scripture for holy living and Christian leadership.  Some examples (although not

            limited to these areas) are:

                 1.      dependence upon alcohol or illegal drugs;

       2.      involvement in illegal activities whereby such involvement knowingly violates federal, state or local laws, statutes

            or ordinances;

                 3.      involvement in lustful, immoral or perverted activities such as, but not limited to, pornography and/or any sexual

                      relationship outside of a lawful marriage between a man and a woman;

       4.      involvement in the occult or Satanic worship;

       5.      openly professed allegiance to any non-Christian religion or organization which denies the deity of Jesus Christ.

*  NOTE:  For purposes of standards and principles, Mid Carolinas Tres Dias ascribes to those stated in the “Authorized King James Version” of the Bible of 1611 (KJV).

ARTICLE III – ADMINISTRATION

1. Officers and Duties

             1.      President

     a.  A qualification for election is that the candidate has been a Rector of a Tres Dias Weekend or its equivalent, and is an

          active member of the MCTD Secretariat.

             b.      Shall call and chair meetings and serve as the official representative of Secretariat.

             c.       Shall appoint a three-member Nominations Committee, Chairpersons, International Representative(s), a three-member

                   Auditing Committee, and other necessary functionaries who will serve upon approval of Secretariat.

             d.      Shall chair the Executive Committee.

4        

2.      Vice President

     a.       A qualification for election is that the candidate has been a Rector of a Tres Dias Weekend or its equivalent, and is an

          active member of the MCTD Secretariat.

      b.      Shall serve in the President’s absence and undertake other duties designated by the President.

      c.       Shall chair the Policy Committee.

      d.      Shall appoint three (3) Advisors for each Rector who will serve with the approval of the other members of the Policy

           Committee.

3.      Secretary*

     a.       A qualification for election is that the candidate is an active member of the MCTD Secretariat.

     b.      Shall take minutes at meetings of Secretariat and Executive Committee meetings.

     c.       Shall maintain a list of the general membership and Secretariat attendance.  (Article I, Item C.)

     d.      Shall be responsible for all correspondence.

     e.       Shall act as Historian (or work with an Historian appointed by the President) and keep an official copy of appropriate

            materials related to each Weekend and to the Community’s activities

          Examples:

                i.         Team members for each Weekend

                ii.       List of Pescadores on each Weekend, together with addresses and phone numbers; also appropriate pictures and

                      clippings from Weekends and other activities

                iii.      Sample name tags from each Weekend

                iv.     The team critique of each Weekend

     f.        Shall coordinate the MCTD calendar for all Weekends, meetings, and activities.

     g.       Shall maintain a current copy of the “Constitution”, the “Bylaws and Guidelines of MCTD”, and the “Policies & Procedures

           of MCTD”, and the “Essentials of Tres Dias”, and make a copy available on request to any active or prospective member

           of the Secretariat.

*NOTE: access to word processing is an asset.

5      

4.      Financial Secretary

a.       A qualification for election is that the candidate is an active member of the MCTD Secretariat.

b.      Shall receive all monies of MCTD, keep itemized accounts of all transactions, deposit all receipts promptly and notify the Treasurer of all deposits.

c.       Shall issue a categorized report at each regular meeting of Secretariat and a categorized annual report of all monies received.

d.      Shall consult with the Treasurer on appropriate investments.

e.       Shall present financial records for auditing at the end of the fiscal year.

f.        Shall provide receipts for tax purposes to all donors at calendar year end.

5.      Treasurer

a.       A qualification for election is that the candidate is an active member of the MCTD Secretariat.

b.      Shall receive from the Financial Secretary, records of deposits of income to MCTD and shall disburse funds of the organization, as duly authorized.

               c.       Shall make statements of financial condition to Secretariat at each regular meeting and at the Annual Meeting

                    (Article I, Item D. 3).

                d.      Shall invest in interest-bearing accounts, those funds not needed for current expenses.

                e.       Shall maintain accurate and current financial records of income and expenses and shall make these available upon

                     reasonable request from any member.

                f.        Shall present financial records for auditing at the end of the fiscal year.

6      
 

2. Standing Operating Committees and Duties

             Committees:

Ø  Shall exist to increase the effectiveness of Secretariat and shall be responsible to it.

     Ø      Shall have a representative at each Secretariat meeting.

  Ø      Chairpersons shall be appointed by the President from the active membership of the MCTD Secretariat, with the

          approval of the Secretariat.

  Ø      Chairpersons shall appoint their membership from the Community and request approval by the Secretariat of

         such members.

  Ø      A chairperson’s term shall be two years concurrent with the officers.

  Ø      A chairperson may succeed himself/herself

1.      Pre-Weekend Committee*

Responsible for: 

a.       Conducting information programs.

     b.      Preparing and distributing brochures, letters, applications, and related materials.

     c.       Processing candidate applications and communicating with sponsors, current Rectors and Secretariat.

     d.      Preparing newsletter articles regarding the above.

     e.       Providing current Weekend roster to Rector and copies of the candidate applications at least one week prior to

          the beginning of the Weekend.

     f.        Recommending policy to Secretariat regarding the function of the Pre-Weekend Committee.

             * NOTE: access to word processing is an asset.

7     
                                                                                                            

2.      Weekend Committee

Responsible for: 

a.       All physical arrangements with respect to conducting the Weekend, including site selection, liaison, preparation, and cleanup.

b.      Supplies for Weekends and their storage and inventory.

     c.       Coordination with the Rector and Chief Auxiliary/Angel of each Weekend.

     d.      Recommending policy to Secretariat regarding the function of the Weekend Committee.

     e.       Preparing newsletter articles regarding all of the above.

3.      Post-Weekend Committee

Responsible for supporting new Pescadores and the Community at large in activities which sustain and further their Fourth Day by: 

a.       Conducting Sequelas on a regular basis.

     b.      Facilitating the formation of Reunion Groups.

     c.       Recommending and assisting in other activities, such as Weekend Reunions, which promote the Fourth Day and

          are consistent with the purpose of Tres Dias.

                        d.      Preparing newsletter articles regarding all of the above.

4.      Communications Committee*

Responsible for:

a.       Preparing and distributing newsletters to communicate Community news, events, policies and proposals.

b.      Providing the MCTD Webmaster appropriate copies of newsletters and announcements for inclusion on the website.

     c.       Preparing and distributing a Community directory.

     d.      Maintaining the MCTD mailing list, including the updating of this list after each Weekend.

     e.       Each year, the newsletter (Tres Dias Spirit) shall carry a notice asking recipients to notify the MCTD

           Communications Committee if they wish to be on the mailing list.  (Note:  New Pescadores shall automatically be

           on the mailing list for one year.)

* NOTE: access to word processing is an asset.

 8       

5.      Policy Committee

Shall be chaired by the Vice President.  Membership will consist of the Community Spiritual Director and persons who have served as a Rector of a Mid Carolinas Tres Dias Weekend and are active members of the MCTD Secretariat.

 Duties are:

a.       Review and/or recommend to Secretariat, direction and specific policy--especially with respect to spiritual, Essentials, and Dynamics aspects of the movement and the Weekend.

     b.      Keep up-to-date information on eligible persons who wish to serve on team, showing his/her experience and

          interest in MCTD.

c.       Provide the Rectors with a list of candidates eligible for Assistant Rector, Chief Auxiliary/Angel, and the Piety and Leaders Rollista positions.

     d.      Maintain a list of approved Spiritual Directors for Weekends.

     e.       Appoint Rectors (who shall be confirmed by Secretariat), review and approve team lists with those Rectors and

          provide guidance and support to those Rectors as they plan their Weekends.

     f.        Maintain copies of the “MCTD Rector’s Manual”, the “MCTD Detailed Schedule”, and other MCTD team materials and

           shall make them available to the Rector of each Weekend.

                        g.       Assign Advisors to each appointed Rector to work with him/her through team formation and practice periods. 

                             Advisors will represent the Policy Committee and Secretariat to that Rector.

6.      Community Spiritual Director

a.       A qualification for appointment is that the candidate has served as a Spiritual Director on a MCTD Weekend and is currently on the approved list of Spiritual Directors.

     b.      Shall regularly attend the Secretariat meetings and provide advice and counsel to the Secretariat, especially with

          respect to spiritual matters, “The Essentials” of the movement and the “Dynamics of the Weekend”.

     c.       Shall help the Secretariat select and develop new Spiritual Directors.

     d.      Shall act as an ambassador for MCTD with area pastors.

     e.       Shall install officers and Rectors of MCTD or delegate this duty to another community Spiritual Director.

     f.        Shall be an ex-officio member of the Executive Committee and the Policy Committee.

9       

7.      Executive Committee

     The Executive Committee shall be composed of the President, Vice President, Secretary, Financial Secretary, Treasurer, and

     Chairpersons of the Pre-Weekend, Weekend, Post-Weekend, and Communications Committees.

Duties are:

 a.       Responsible for the business, administrative, and financial matters.

     b.      Serve as trustees of MCTD.

c.       Attend special meetings called at the discretion of the President.  Any action taken during such meetings must be approved at the next regular meeting of Secretariat.

ARTICLE IV – POLICIES and PROCEDURES

              The Secretariat adheres to the “Essentials of Tres Dias” specified and published by the International Secretariat of Tres Dias.   

              There are additionally, many other matters of policy and procedure that are left to the discretion of the local Secretariat. 

              Those matters considered necessary to be clarified, exist in a document titled “Policies & Procedures of Mid Carolinas Tres

               Dias”.  For convenience, it is categorized into the five sections below”:

    Section I    - Secretariat Policies & Procedures

    Section II   - Pre-Weekend Policies & Procedures

    Section III - Weekend Policies & Procedures

    Section IV - Post-Weekend Policies & Procedures

    Section V   - Policy Committee Policies & Procedures

    Section VI - Removal of a Rector or other team member

              The Policies & Procedures of MCTD may be amended by a majority of Voting Members at any Secretariat meeting provided

               that the proposed modification, deletion, or addition was previously reviewed by the Policy Committee, proposed at a prior

               Secretariat meeting, and published in the MCTD newsletter prior to the vote. 

ARTICLE V – AMENDMENTS

              This document may be amended by two-thirds (2/3) of the Voting Members at any Secretariat meeting provided that the

               proposed modification, deletion, or addition was proposed at a prior meeting of Secretariat, notice of the proposed changes

               was published in the MCTD newsletter prior to the Secretariat meeting and that upon request, a copy of the changes was

               made available.

ARTICLE VI – DISSOLUTION

                Dissolution of Secretariat of Mid Carolinas Tres Dias shall occur upon approval of two-thirds (2/3) of the active membership

                of the MCTD Secretariat following appropriate notice to the MCTD Community through written or verbal correspondence, and

                after paying all financial obligations.  Any remaining assets will revert to International Secretariat of Tres Dias, Inc., if in

                existence; if not to an appropriate Christian organization(s).

- - Finis- -

10       

Home